Establishing Effective Virtual Board Communication

As the coronavirus outbreak affects nonprofits the boards of their organizations must do more to collaborate and gain support from the community. And with most board members working remotely due to social distancing suggestions, establishing effective virtual board communication is vital.

Virtual meetings are asynchronous, which makes it difficult to get board members involved. Meeting organizers must create an environment that encourages participation. Utilizing virtual boardroom software with built-in features, like instant messaging, document management and conferencing, is one method to achieve this.

When a meeting is held in a virtual room it is crucial to have all pertinent documents distributed to the participants prior to the start time. This will ensure that everyone is seeing the same document version and will eliminate confusion during the meeting. In addition, it’s recommended to choose an application that is secure and is a trusted source. Free video conferencing tools for instance, might not be as secure as paid ones that have more advanced security features like password protection and encryption.

To increase the productivity of virtual meetings, it’s important to make attendees aware of the correct manner to conduct themselves in meetings. Also, meeting organizers should check in regularly with remote attendees to find out whether they have any queries or concerns.

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