Document sharing is a crucial part of collaborative business processes. If it is not done correctly it could allow hackers to access sensitive files.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that are in progress and circulated to colleagues in the context of a collaboration or review process. It is used in M&A activities and requires a solution which allows large documents to be exchanged within an extremely secure online environment.
The most commonly used method is to use cloud-based file sharing solutions. These solutions allow users to access online files in a controlled manner (e.g. printing, copying and screen-shot prevention). It also provides granular control over shared folders and files and also allows advanced security features like audit trails as well as encrypted.
Another option is peer to peer (P2P) document sharing, which enables computers to connect to each other directly to transfer files without hosting them on central servers. It offers some benefits that include a reduced storage requirement and speedy transfer speeds, as well as a more customizable user experience. It also poses serious risks that could result in the accidental publication of private information, malware, viruses, and worms. It is not recommended to use in environments that have strict security regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also offers different levels of collaboration and access, to be in line with the organizational governance guidelines and best practices for secure document sharing.
