Board portals make the process of preparing for meetings easier by allowing members access to the meeting materials, communications from other directors, organizational policies and their assignments in one place. They also save organizations considerable amounts of money because they eliminate the need to send meeting materials via email or postage.
When choosing a portal for your board, look for an intuitive design that will be simple for your board and governance leaders to use on their preferred devices. Also, look into the service and reputation of the vendor. See if they can answer any questions, provide training, or solve any issues regarding the software.
The agenda maker of a board portal makes it simple to prepare for meetings. It also permits you to add security, linkable outlines, and much more. It’s also possible to design an agenda template for meetings based on the agenda, which can reduce the time spent on preparation.
During meetings, being able to quickly access documents is vital. Having the most current information available allows for better decisions and reduces time delays. Board portals let members access all relevant documents and information on their smartphones, tablets or laptops, removing the requirement to request and receive paper packets or courier them to the location of the meeting.
A paper-free board meeting system can also encourage greener business practices, and enhance ESG objectives. Board management software can reduce environmental impact by up to 95% when compared to traditional board packs.
